Tour booking calendar
Bookable tour slots that respect ratios and staff availability.
Done-for-you funnel for childcare businesses
Childcare GoHighLevel Funnel
Enquiry capture, tour booking and waitlist management for nurseries and daycare providers.
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app.gohighlevel.com
$270$338Save 20%
One-time payment. Unlimited installs. One year of free updates.
Only 7 seats left in this pricing cohort
- Emailed within 24 hours of purchase
- Install on unlimited sub-accounts you manage
- 14-day replacement guarantee on every snapshot
- Secure checkout by Stripe
Delivered in 24 hours
Share link by email
Unlimited installs
Every account you manage
Free updates
For a full year after purchase
Secure checkout
Handled by Stripe
What this replaces
Nursery and daycare owners managing waitlists and enrolment.
- 01
Tours are booked by phone
Every enquiry needs a call during opening hours, which is exactly when staff cannot answer.
- 02
Waitlists are guesswork
Parents wait for a place with no communication and take the first alternative that answers.
- 03
Enrolment paperwork drags
Registration forms, emergency contacts and consents are chased across weeks of email.
End to end
How the Childcare snapshot actually works
One Childcare enquiry, from the moment it lands to the moment it leaves a review. Every step below is already built inside the snapshot. You are not wiring any of it.
- 01
Website
The website goes live first
First the front door. A complete site with room pages, fees, tours and enrolment, built the way nurseries and daycares sell rather than the way a template designer imagined it.
Swap the logo, colours and business details on one settings screen and every page updates.
- 02
Intake form
The intake form asks the questions you would ask
The form on every page asks the age of the child, the start date and the days they need. You know what you are dealing with before you pick up the phone, and the parent has already told you the awkward part.
- 03
Enrolled
Submitting enrols them in the automation
The submit button creates the contact, applies the tags and starts the workflow. No copying into a spreadsheet, no "I will add them later", no parent sitting in an inbox for two days.
- 04
Auto reply
The first email and text go out in seconds
An automatic reply confirms the tour, sends the fee sheet and the funding information, sent while they are still on the page. Speed is the whole game here: the nurseries and daycares that replies first usually wins the job.
The sequence keeps going if they do not answer: follow-ups on day one, day three and day seven.
- 05
Chat widget
Questions get answered on the page, not in your inbox
The widget sits on every page and fields do you have space for this age, what are the fees, do you take funding. When the answer is good enough, it books the setting tour without waiting for you.
- 06
AI receptionist
The phone gets answered whether you can or not
When the phone rings out, the AI answers instead. It handles a call at 9 PM once the children are in bed the same way you would, and the setting tour is in the diary before you have finished what you were doing.
Any call it cannot handle fires a missed-call text back within seconds, so the thread stays open.
- 07
Pipeline
They become an opportunity in your pipeline
Everything lands on one board, in the stages this trade recognises: Enquiry, Tour booked, Tour attended, Registered, Started. Nothing sits in an inbox where you cannot see it.
- 08
Review
Moving them to Started asks for the review
Dragging the card to Started stops the chase sequence and starts the delivery one. When the child finishes their settling-in weeks, the review request goes out on its own.
How that request is filtered is worth its own section, below.
Everything wired and working on import
Waitlist management
Position tracking by required start date and room, with scheduled family updates.
Digital enrolment pack
Registration, emergency contacts, allergies and consent captured in a single form.
Settling-in sequence
A structured pre-start sequence that prepares families for the first week.
Parent communication
Segmented announcements by room so families only receive what applies to them.
Funding and renewal
Reminders for funded hours renewals and annual place confirmations.
Problem and fix
Which part solves which problem
Every claim below names the mechanism behind it. If a feature is not doing a job on this list, it is not in the Childcare snapshot.
The problem
Tours are booked by phone
Every enquiry needs a call during opening hours, which is exactly when staff cannot answer.
What removes it
Booking with layered reminders
The setting tour is booked against real availability, then confirmed and reminded twice before it happens, which is what actually cuts no-shows.
The problem
Waitlists are guesswork
Parents wait for a place with no communication and take the first alternative that answers.
What removes it
AI chat widget on every page
Do you have space for this age gets answered in the moment, instead of the parent closing the tab and asking someone else.
The problem
Enrolment paperwork drags
Registration forms, emergency contacts and consents are chased across weeks of email.
What removes it
Review harvesting with a rating gate
Happy parents are pushed to Google. Unhappy ones are routed to a private feedback form first, so the problem reaches you before it reaches the public.
The path a lead takes, without anyone driving it
- 1
Enquiry captured online
- 2
Tour booked self-service
- 3
Waitlist with scheduled updates
- 4
Digital enrolment completed
- 5
Settling-in sequence before start
What is true once it is running
Self-service tour booking
Parents book a tour online at any hour without occupying a member of staff.
Waitlist that communicates
Waitlisted families receive scheduled updates so they stay engaged until a place opens.
Digital enrolment
Registration, contacts and consent captured in one flow.
What ships in the box
Conversion-focused funnel and website builds with the follow-up automation already attached.
- Delivery
- Share link by email within 24 hours
- Format
- Native GoHighLevel snapshot
- Pages
- Ten-page site plus campaign funnels
- Installs
- Unlimited sub-accounts you own or manage
- Updates
- Free for one year after purchase
- Requires
- A GoHighLevel agency account
Ten-page responsive website
Home, services, about, contact and the supporting pages the industry expects, all mobile first.
Campaign funnels
Offer, opt-in and booking funnels built for paid traffic rather than generic templates.
Follow-up automation
Every funnel is wired to a nurture sequence, so a lead is never left sitting in a list.
Booking calendars
Appointment calendars with the reminder cadence already configured.
Forms and surveys
Qualifying forms that route enquiries by type rather than dumping them all in one bucket.
Custom values
Business details, links and branding controlled from one screen.
Build it yourself, or import it today
| Building it yourself | Childs Care Funnel | |
|---|---|---|
| Design and build time | 2 to 4 weeks | Same day |
| Industry copywriting | Hired or written yourself | Included |
| Follow-up automation | Built separately | Attached to every funnel |
| Mobile testing | Your responsibility | Tested at three widths |
Payback
How many parents pay for this?
The snapshot is a one-time price. Put your own monthly fee for one place in and the sum below tells you how many jobs cover it. For most nurseries and daycares the honest answer is a small number.
At $900 per place, the Childcare snapshot pays for itself after
1place
One-time price $270. Everything after that is yours.
Illustrative arithmetic using the figure you enter. It is not a forecast, a guarantee or a claim about typical results.
What the AI receptionist gives you back
The phone stops interrupting the work
The AI receptionist takes the call, asks what you would ask, and books it. You are not stopping mid-tour to answer do you have space for this age.
Nights and weekends stop being dead time
A call at 9 PM once the children are in bed gets answered at full attention. That is the window most nurseries and daycares lose entirely.
Nobody retypes anything
Form to contact record to pipeline to review request, with no manual entry anywhere in the chain.
Follow-up happens whether you remember or not
The sequences run on their own. Most parents that go cold do so because nobody followed up a third time.
Any hour
Tour bookings taken online without occupying a staff member
By room
Waitlist tracked against required start date and age group
One form
Enrolment covering registration, contacts, allergies and consent
Done for you
Done for you, then 20 hours of support
The snapshot is not the end of it. You get 20 hours of hands-on customisation, usable across the 15 days that start once your snapshot is delivered.
15days of customisation
support, included
Talk to us firstsupport, included
- Set the automations up around your own process rather than the default timing
- Rewrite any copy that does not sound like your business
- Apply your branding: logo, colours, sender identity and domain
- Customise the website pages, sections and offers
- Connect your phone number, sending domain, calendar and Stripe
- Walk your team through the build on a call
From checkout to live
No developer, no export files and no waiting on a build queue.
Have us install it- 1
Order and receive the share link
Checkout completes and the snapshot share link is emailed to you within 24 hours. Check your promotions and spam folders as well as your inbox.
- 2
Load it into your sub-account
Open the link while logged into your agency account and choose the sub-account to load it into. HighLevel handles the import.
- 3
Swap the custom values
One settings screen holds business name, phone, address, booking link and brand colours. Every asset reads from it.
- 4
Connect your channels
Attach your phone number, email sending domain, calendar and payment processor. The automations are already wired to use them.
- 5
Turn the automations on
Workflows ship paused so nothing fires before you are ready. Publish them once you have tested with your own details.
Questions before you buy
Something not covered here?Email usand a person will answer.
Does it replace my nursery management software?
No. Daily registers, learning journals and ratio compliance stay in Famly, Blossom or your equivalent. This covers enquiry, tour, waitlist and enrolment.
Can it handle multiple settings?
Yes. Each setting runs its own tour calendar, waitlist and room segments.
How is children's data handled?
Enrolment data sits in your CRM under your own data protection policy. Keep collection to what you genuinely need and set retention rules accordingly.
How does the Childcare snapshot turn a website visitor into a booked setting tour?
In five steps, all automatic. The prebuilt site captures the parent on an intake form that asks the age of the child, the start date and the days they need. Submitting it creates the contact, tags it and starts the workflow. An email and SMS go out in seconds that confirms the tour, sends the fee sheet and the funding information. Anyone who will not fill a form gets the AI chat widget or the AI receptionist instead. The contact then sits in a pipeline running Enquiry, Tour booked, Tour attended, Registered, Started, with automation attached to each stage.
How does the review system get more five-star reviews?
It asks every parent automatically as soon as the child finishes their settling-in weeks, by SMS and email, and via a QR code you can put on the parent noticeboard QR and in the settling-in email. The rating they tap decides the path: five stars opens Google, Facebook or Trustpilot with the review box ready, while four or fewer opens a private feedback form that saves to the contact record and alerts you instead.
What does the AI receptionist do that an answerphone does not?
It answers. A call at 9 PM once the children are in bed is picked up on the first ring, asked the qualifying questions you would ask, and booked straight into the calendar. Anything it cannot handle triggers a missed-call text back within seconds, so the conversation is still open when you get to it.
How quickly does the snapshot pay for itself?
That is arithmetic rather than a promise: divide the one-time price by your monthly fee for one place. The calculator on this page does it with your own figure. Because the price is one-time and installs are unlimited, everything past that number of places is margin.
How is a funnel different from a snapshot?
A funnel product focuses on the acquisition layer: the website, the campaign funnels and the follow-up attached to them. A snapshot is the whole sub-account, including pipelines, calendars, tagging and the full automation library. If you want the complete operating system rather than the front end, choose the snapshot.
Can I edit the pages?
Yes. Everything lands in HighLevel's native funnel builder, so every section, colour and line of copy is editable with no code.
Does it come with the copy written?
Yes. Headlines, body copy, form labels and email sequences are all written for the industry. You swap in your business details and adjust tone.
Will it work on mobile?
Every page is built mobile first and tested at phone, tablet and desktop widths.
Can I connect my own domain?
Yes. Point your domain at the sub-account in HighLevel's domain settings and the funnel serves from it.
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Childs Care Funnel
Funnel