Done-for-you snapshot for childcare businesses
Enquiry capture, tour booking and waitlist management for nurseries and daycare providers.
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Nursery and daycare owners managing waitlists and enrolment.
Every enquiry needs a call during opening hours, which is exactly when staff cannot answer.
Parents wait for a place with no communication and take the first alternative that answers.
Registration forms, emergency contacts and consents are chased across weeks of email.
End to end
One Childcare enquiry, from the moment it lands to the moment it leaves a review. Every step below is already built inside the snapshot. You are not wiring any of it.
Website
First the front door. A complete site with room pages, fees, tours and enrolment, built the way nurseries and daycares sell rather than the way a template designer imagined it.
Swap the logo, colours and business details on one settings screen and every page updates.
Intake form
The form on every page asks the age of the child, the start date and the days they need. You know what you are dealing with before you pick up the phone, and the parent has already told you the awkward part.
Enrolled
The submit button creates the contact, applies the tags and starts the workflow. No copying into a spreadsheet, no "I will add them later", no parent sitting in an inbox for two days.
Auto reply
An automatic reply confirms the tour, sends the fee sheet and the funding information, sent while they are still on the page. Speed is the whole game here: the nurseries and daycares that replies first usually wins the job.
The sequence keeps going if they do not answer: follow-ups on day one, day three and day seven.
Chat widget
The widget sits on every page and fields do you have space for this age, what are the fees, do you take funding. When the answer is good enough, it books the setting tour without waiting for you.
AI receptionist
When the phone rings out, the AI answers instead. It handles a call at 9 PM once the children are in bed the same way you would, and the setting tour is in the diary before you have finished what you were doing.
Any call it cannot handle fires a missed-call text back within seconds, so the thread stays open.
Pipeline
Everything lands on one board, in the stages this trade recognises: Enquiry, Tour booked, Tour attended, Registered, Started. Nothing sits in an inbox where you cannot see it.
Review
Dragging the card to Started stops the chase sequence and starts the delivery one. When the child finishes their settling-in weeks, the review request goes out on its own.
How that request is filtered is worth its own section, below.
Problem and fix
Every claim below names the mechanism behind it. If a feature is not doing a job on this list, it is not in the Childcare snapshot.
The problem
Every enquiry needs a call during opening hours, which is exactly when staff cannot answer.
What removes it
The setting tour is booked against real availability, then confirmed and reminded twice before it happens, which is what actually cuts no-shows.
The problem
Parents wait for a place with no communication and take the first alternative that answers.
What removes it
Do you have space for this age gets answered in the moment, instead of the parent closing the tab and asking someone else.
The problem
Registration forms, emergency contacts and consents are chased across weeks of email.
What removes it
Happy parents are pushed to Google. Unhappy ones are routed to a private feedback form first, so the problem reaches you before it reaches the public.
The spec sheet
Every feature ships pre-built inside your GoHighLevel, tuned for nurseries and daycares and installed within 24 hours.
A 24/7 AI voice agent answers the phone, qualifies new parents and books the setting tour. Even at 9 PM after the kids are down.
A website chatbot that holds a real conversation with parents, answers the questions they always ask, and books the setting tour without you touching it.
Reminders, no-show recovery, waitlist and funding updates and settling-in messages. Every parent touchpoint handled over SMS.
Auto-reply to Google reviews and Business Profile questions in your own tone, within minutes, around the clock.
Capture Instagram DMs, qualify the parent with AI, and route them straight into a booked setting tour.
Instant Messenger replies that pre-qualify new parents and hand off to your team only when a person is genuinely needed.
Ask happy parents for a Google review at the right moment after the tour, and route anything negative to you privately first.
Online booking that respects real availability, layered reminders and one-tap rescheduling, so the setting tour calendar stays full and no-shows drop.
Parent pipelines, a consistent tagging scheme, lifecycle flows and dozens of pre-built workflows. The brain of the snapshot.
A branded website built for nurseries and daycares, with online booking, room pages, fees, tours and enrolment. Included, not an add-on.
The complete GoHighLevel snapshot. Every funnel, pipeline, workflow, template and AI prompt, tuned for nurseries and daycares.
Parents book a tour online at any hour without occupying a member of staff.
Waitlisted families receive scheduled updates so they stay engaged until a place opens.
Registration, contacts and consent captured in one flow.
Review harvesting
Reviews are the cheapest lead source nurseries and daycares have, and the one that gets forgotten first. This runs the ask for you, and filters it.
The trigger is the child finishes their settling-in weeks. The request leaves within minutes, which is the window where a parent will still bother.
For the parents who prefer paper, the identical link lives behind a QR code on the parent noticeboard QR and in the settling-in email. Same form, same rules.
A star rating is the entire first screen, so almost nobody abandons it. What they tap sends them down one of two very different routes.
A five-star tap skips the form and opens the review box on the platform they choose, already loaded. The parent types one sentence and it is public.
Ends up public
A four-star parent usually has one specific complaint. This route asks for it in private, logs it against them, and puts it in front of you rather than the internet.
Stays private, lands on your desk
More five-star reviews reach Google, and the four-star complaints reach you first. That is the entire point of the gate.
Bookable tour slots that respect ratios and staff availability.
Position tracking by required start date and room, with scheduled family updates.
Registration, emergency contacts, allergies and consent captured in a single form.
A structured pre-start sequence that prepares families for the first week.
Segmented announcements by room so families only receive what applies to them.
Reminders for funded hours renewals and annual place confirmations.
Payback
The snapshot is a one-time price. Put your own monthly fee for one place in and the sum below tells you how many jobs cover it. For most nurseries and daycares the honest answer is a small number.
At $900 per place, the Childcare snapshot pays for itself after
1place
One-time price $850. Everything after that is yours.
Illustrative arithmetic using the figure you enter. It is not a forecast, a guarantee or a claim about typical results.
The AI receptionist takes the call, asks what you would ask, and books it. You are not stopping mid-tour to answer do you have space for this age.
A call at 9 PM once the children are in bed gets answered at full attention. That is the window most nurseries and daycares lose entirely.
Form to contact record to pipeline to review request, with no manual entry anywhere in the chain.
The sequences run on their own. Most parents that go cold do so because nobody followed up a third time.
Complete GoHighLevel sub-account builds. Funnels, sites, pipelines, calendars and automations in one import.
A full site plus the campaign funnels the industry actually converts on, all mobile responsive.
Lead capture, nurture, reminders, review requests and reactivation, wired and ready to publish.
Opportunity pipelines named for how this industry sells, with automation attached at each stage.
Booking calendars configured with realistic durations, buffers and availability rules.
Qualifying intake forms that branch by enquiry type and feed the right pipeline.
Every message in every sequence written for the industry, not filled with placeholder text.
One settings screen drives business name, contact details, links and branding across every asset.
A consistent tagging scheme so segmentation and reporting work from day one.
Any hour
Tour bookings taken online without occupying a staff member
By room
Waitlist tracked against required start date and age group
One form
Enrolment covering registration, contacts, allergies and consent
| Building it yourself | Childs Care Snapshot | |
|---|---|---|
| Time to a working build | 3 to 6 weeks of evenings | Same day |
| Copywriting for the industry | Written from scratch or borrowed | Included and industry-specific |
| Automation logic | Designed and debugged yourself | Built and tested |
| Ongoing updates | Your own maintenance | Free for a year |
| Reuse across clients | Rebuild or clone manually | Unlimited installs |
Done for you
The snapshot is not the end of it. You get 20 hours of hands-on customisation, usable across the 15 days that start once your snapshot is delivered.
No developer, no export files and no waiting on a build queue.
Have us install itCheckout completes and the snapshot share link is emailed to you within 24 hours. Check your promotions and spam folders as well as your inbox.
Open the link while logged into your agency account and choose the sub-account to load it into. HighLevel handles the import.
One settings screen holds business name, phone, address, booking link and brand colours. Every asset reads from it.
Attach your phone number, email sending domain, calendar and payment processor. The automations are already wired to use them.
Workflows ship paused so nothing fires before you are ready. Publish them once you have tested with your own details.
Something not covered here?Email usand a person will answer.
No. Daily registers, learning journals and ratio compliance stay in Famly, Blossom or your equivalent. This covers enquiry, tour, waitlist and enrolment.
Yes. Each setting runs its own tour calendar, waitlist and room segments.
Enrolment data sits in your CRM under your own data protection policy. Keep collection to what you genuinely need and set retention rules accordingly.
In five steps, all automatic. The prebuilt site captures the parent on an intake form that asks the age of the child, the start date and the days they need. Submitting it creates the contact, tags it and starts the workflow. An email and SMS go out in seconds that confirms the tour, sends the fee sheet and the funding information. Anyone who will not fill a form gets the AI chat widget or the AI receptionist instead. The contact then sits in a pipeline running Enquiry, Tour booked, Tour attended, Registered, Started, with automation attached to each stage.
It asks every parent automatically as soon as the child finishes their settling-in weeks, by SMS and email, and via a QR code you can put on the parent noticeboard QR and in the settling-in email. The rating they tap decides the path: five stars opens Google, Facebook or Trustpilot with the review box ready, while four or fewer opens a private feedback form that saves to the contact record and alerts you instead.
It answers. A call at 9 PM once the children are in bed is picked up on the first ring, asked the qualifying questions you would ask, and booked straight into the calendar. Anything it cannot handle triggers a missed-call text back within seconds, so the conversation is still open when you get to it.
That is arithmetic rather than a promise: divide the one-time price by your monthly fee for one place. The calculator on this page does it with your own figure. Because the price is one-time and installs are unlimited, everything past that number of places is margin.
A snapshot is HighLevel's native way of packaging a whole sub-account configuration. It captures funnels, websites, workflows, pipelines, calendars, forms, triggers and custom values as one transferable object. Loading a snapshot recreates that entire setup inside your own sub-account in a single step.
You receive a share link. Open it while logged into your agency account, pick the sub-account to load it into, and HighLevel imports everything. Then swap the custom values for your own details.
Loading a snapshot adds its assets alongside what is already there. It does not delete your existing funnels or workflows, though duplicate names can appear. Load into a fresh sub-account first if you want a clean look.
Yes. Your licence covers unlimited installs across sub-accounts you own or manage. What it does not permit is reselling or redistributing the snapshot file itself as a product.
Any agency plan works. Some features such as automated SaaS provisioning need the SaaS Pro tier, and those are flagged on the products that use them.
Email support with your sub-account ID. Most import issues come from a missing phone number, an unverified sending domain or a payment processor that has not been connected yet.
Start your GoHighLevel account through our link and we will take 15% off any snapshot you buy. Email us the account you signed up with and we apply it to your order.
We earn a commission if you sign up through that link, at no extra cost to you.Full disclosure.
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